Recordbooks

4H CloverCompleting a 4-H Recordbook can earn you awards & scholarships for college! Learn how to start one today!

 


 What is a Recordbook?

A 4-H Recordbook encourages members to keep a recorded collection of educational experiences that focuses on a 4-H member’s project for the year. At the end of the 4-H year their recordbook is reviewed annually by submitting their 4-H Recordbook for judging at the county, district and state level. Not only are 4-H members recognized and awarded for winning recordbooks, but they also have the benefit of preparing young people for the process of completing quality academic scholarship applications. All 4-H members who are high school seniors can also submit their recordbook as an application for the local Bexar County 4-H Scholarship.  Any enrolled 4-H members can complete a recordbook for the year. Please reference the following information to learn how to start, complete and submit a recordbook this year!

Where do I begin?

  1. Select the CORRECT age division of your record book.
    • Junior Division: Minimum age of 8 years old.
      • Grades: 3rd – 5th
    • Intermediate Division:
      • Grades: 6th – 8th
    • Senior Division:
      • Grades: 9th – 12th
  2. Select a CATEGORY for your record book. Remember to select a category that correlates with your activities for the year.
  3. Begin the Record-Keeping process throughout the year. Please use our Recordkeeping Tip Sheet to guide you on how to keep track of all your 4-H Experiences!
  4. Acquire report forms, portfolio, and write your story. See links below.
  5. Give yourself plenty of time to complete and submit on/before the deadline of MONDAY – JUNE 5, 2017 by 8:00 A.M. NO EXCEPTIONS
  6. Criteria for all the awards are available on the Awards Page.

Making a Recordbook – What goes where?

Your Age Division (Junior, Intermediate or Senior) will determine what forms are required to be completed for your Recordbook. Below is a list of all required forms to complete a recordbook and the order it should follow in the book. All types of covers or binders are acceptable to use. The Bexar County 4-H office has 4-H covers available for FREE to enrolled 4-H members planning to submit a Recordbook for the current year.

JUNIOR ORDER:

  • 3 x 5 Information Card – stapled to the outside of the front cover (Information cards will be available from our office)
  • Check Sheet – paper clipped to the inside front of the cover (Our District is 10). Check Sheet (PDF)
  • Personal Information Page PDF / Word – First page of your recordbook. It should be signed by the member and parent before being turned in.  Your recordbook will not be accepted if this form is not signed. 
  • Junior Report Form PDF Word
  • Up to 3 pages of photos
  • Prior year’s report forms (not judged)
  • Additional Photo Pages (For those entering Photography Category ONLY; up to 6 pages maximum)

INTERMEDIATE ORDER:

  • 3 x 5 Information Card – stapled to the outside of the front cover (Information cards will be available from our office)
  • Check Sheet – paper clipped to the inside front of the cover (Our District is 10). Check Sheet (PDF)
  • Personal Information Page PDF / Word – First page of your recordbook. It should be signed by the member and parent before being turned in.  Your recordbook will not be accepted if this form is not signed. 
  • Story & Photo Portfolio (10 pages max – At least 3 pages typed & 3 pages of photos minimum) General Rules for Story & Forms
  • Intermediate Report Form PDF Word
  • Prior year’s report forms (not judged)
  • Additional Photo Pages (For those entering Photography Category ONLY; up to 6 pages maximum)

SENIOR ORDER:

  • 3 x 5 Information Card – stapled to the outside of the front cover (Information cards will be available from our office)
  • Check Sheet – paper clipped to the inside front of the cover (Our District is 10). Check Sheet (PDF)
  • Personal Information Page PDF / Word – First page of your recordbook. It should be signed by the member and parent before being turned in.  Your recordbook will not be accepted if this form is not signed. 
  • Story & Photo Portfolio (10 pages max – At least 3 pages typed & 3 pages of photos minimum) General Rules for Story & Forms
  • Senior Report Form I-VII PDF Word
  • Prior year’s report forms (Previous 3 years to be judged)
  • Additional Photo Pages (For those entering Photography Category ONLY; up to 6 pages maximum)

Need some help?

Tip Sheets that will help you fill out your recordbook:

How are recordbooks judged? Check out the Score Sheets to know what judges are looking for!

Other Helpful Resources

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